macOS

Klokki time tracker Review

Klokki is the third time tracker for the Mac that I review this year and it’s one of the best. It promises rule-based automatic tracking and it delivers on that promise. Klokki lives in your menubar and after you have set it up for a specific app or job category, it will work on its own. Unlike Timing, Klokki is meant to focus on work, not necessarily on how you spend your day, as Timing is. And unlike Timeular, it isn’t subscription-based and works always. Klokki doesn’t auto-track time that you don’t spend working on your Mac, though.

Klokki has a beautifully designed, user-friendly interface and uses an equally user-friendly and effective tracking concept. You can track time with Klokki the way most trackers do: you add a timer, enter a description, hit the play button and you’re tracking. Unlike other time trackers, you can’t have multiple timers running simultaneously. That doesn’t mean you can’t track time using multiple apps or files simultaneously, though.

Klokki wouldn’t be special if it just let you manually track time, but its automatic tracking system puts it in a league of its own. I’d say it sits between a simple timer and the Timing app which I reviewed earlier. But while the Timing app really is a time management system, Klokki is still a easy to use time tracker.

The key to Klokki’s appeal is its auto-tracking system which you engage by setting up rules. There are two categories available:

  • Those that start timing if any of the rules apply
  • Those that start when all conditions have been met.

Setting up a rule is easy. In a resizable dialogue window, you’ll enter rules that either start the timer or alert you to start it. And that by itself can be set to be executed immediately or only after up to 5 minutes. Pausing the timer is set in this window as well and offers the same kind of flexibility.

Because if the way the rules work, you do need to plan ahead. For example, you can have a condition “Launched Application” and another one “Active Application”. The first starts the timer as soon as the app is launched, while the latter only starts timing when the app has the active window. Both rules will pause the timer if none of the rules apply (but you can set this to another value as well). In the first instance, the timer will keep running as long as the app is open; in the second, it will stop running as soon as you switch to another app.

Since no two timers can be active simultaneously, I couldn’t switch to another app and have Klokki’s auto-tracker stop the first rule (Start when Launch Application) and engage the second one (Start when Application is active). I had to keep an eye on that and switch timers myself, which was a bit disappointing since Timing proves it can be done somehow.

On the other hand, Klokki is easier to use because, for example, you can set the timer to start only as soon as a window title meets your condition. I tried that by setting the window title of Ulysses, my editor, to contain “Klokki time tracker”. That worked like a charm, with only very occasional hiccups. In fact, the only thing that sometimes didn’t work was pausing the timer when I switched to a different sheet inside Ulysses.

Klokki’s reporting capabilities are brilliant. You’ll get a really nice overview — both in numbers and graphically — of your activities in a beautifully designed window. Export is available to a CSV file. Finally, Klokki allows you to set a different price/fee per job, file or folder so that you can easily keep an eye on your income and create invoices from that CSV file.

Conclusion

Klokki is an appealing time tracker with a few rough edges. If you fully depend on the automatic timing feature, then Klokki might disappoint as it doesn’t always start and stop timers when you’d expect them to. On the other hand, the app is so user-friendly that you’ll probably won’t mind paying attention to it every once in a while.

Klokki is available from the website for €24.50.

This entry was posted in: macOS

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J.D. – Copywriter – Tech. Writer – Editor at Visuals Producer – Contributor at Photoshop User, Studio Daily, POST Magazine – Sub-editor at RedShark News